Responsibilities and Duties

The duties and responsibilities of this role include the following:

• Respond to new enquiries via email/facebook messenger.
• Prepare distribution of information to volunteers by email and/or via closed facebook/whatsapp groups.
• Organising the distribution of session plans written by Lead Coaches and subsequent timely distribution to coaching teams.
• The typing and updating of risk assessments and routes.
• The preparation of new registers at the beginning of each term and update as required on weekly basis.
• Communication to Coaching Teams about junior athletes with relevant medical conditions – highlighted at the beginning of each term by email and when a new athlete joins a session.
• The collation of data about attendance or membership levels to support production of reports by Deputy/Chief Officer.
• The collection of membership & session fee term payments and reporting of these to Deputy Chief Officer.
• Communication to parents/participants with relevant dates/information about sessions.
• Completion of booking forms for venue providers.
• Face to face support at promotional events e.g. school taster sessions/open days/health promotion events.
• Management of the online shop ensuring kit ordered and distributed within agreed timescales.

Skills & Qualifications

• Competent in the use of excel spreadsheets, word, googledocs and social media.
• Experience of administrative work in a busy environment.
• Good interpersonal skills are essential with the ability to work well in a team but also independently.
• Ability to meet deadlines, respond to urgent requests for data/information.
• A Team player with a passion for the work undertaken by the charity as well as an enthusiasm for the ethos and principles of the organisation.